The USPS Move Update standard (602a Quick Service Guide) is a means of reducing the number of mailpieces in a mailing that require forwarding or return by the periodic matching of a mailer’s address records with change-of-address orders received and maintained by the U.S. Postal Service.
Usps Proposed Pricing Overview Pdf
The United States Postal Service® (USPS®) filed a request with the Postal Regulatory Commission (PRC) on June 30, 2017, for Move Update price and classification changes. The proposed implementation date for these changes is January 21, 2018. The proposal would increase the Move Update postage assessment for non-compliance from $0.07 to $0.08 per piece, change the Move Update verification method, correct erroneous information subjecting USPS Marketing Parcels to the Move Update requirement, and extend Full-Service® Address Change Service (ACS) to certain non-Full-Service mailpieces.
Federal Register Notice
Earlier this year the USPS published a Federal Register notice regarding proposed rule changes for moving to a census based address quality measurement and assessment process. The existing Move Update compliance rules require mailers of commercial First-Class Mail® and USPS Marketing Mail® letters and flats to update addresses to reflect Change of Address (COA) orders as a basic eligibility requirement for automation and presort rates. Mailers may use any USPS approved method to meet this requirement, and the addresses must be updated within 95 days preceding the mailing date.
Currently, the USPS uses Mail Evaluation Readability Lookup Instrument (MERLIN) equipment to verify the Move Update compliance. This verification occurs prior to mail acceptance on a sample-based process. If the mailing selected for verification contains COA errors above the error threshold of 30%, then the Move Update charge of $0.07 is applied to the percentage of pieces in the entire mailing above 30%.
MERLIN verification to Address Quality Census Assessment and Measurement Process
The proposal filed by the USPS would change the MERLIN verification method to the new Address Quality Census Assessment and Measurement Process. This process would utilize the Intelligent Mail barcode (IMb) technology to verify the address quality of mail submitted by electronic documentation (eDoc) after it has entered the mailstream. This process utilizes existing technology and would allow for all eligible pieces to be verified, not just a sampling as with the current MERLIN process.
Using the new method, address quality would be evaluated on a calendar month basis by calculating the ratio of mailpieces submitted in the calendar month with COA errors, to all qualifying mailpieces submitted by a mailer in that calendar month. If this ratio is greater than the proposed error threshold of 0.5 percent of all eligible pieces, the proposed Move Update charge of $0.08 would be applied to the number of mailpieces with COA errors that exceed the threshold.
The Mailer Scorecard is a key resource, as it provides mailers with information about COA errors. Mailers should be monitoring this data and working on updating their addresses. All COA errors, both above and below the threshold are available to mailers on the Mailer Scorecard. This data is updated each day with the census results from the previous 24 hours. Piece level error information is available to mailers upon request.